The stages of digital transformation in records management and archives in current state administrative agencies

Authors

  • Nguyen Thi Thanh Huong

DOI:

https://doi.org/10.59394/JSM.8

Keywords:

Digital transformation, records management, archives, state administration, state management, e-government, digital government, information technology

Abstract

The current stage of digital transformation is identified as the objective, strategy, and responsibility of all agencies, organizations, enterprises, and citizens. In the operations of each state administrative agency, records management and archives ensure information for management activities. Therefore, digital transformation in document processing and archiving is essential and imperative. However, digital transformation of clerical and archival work does not mean that it can be done immediately, as it takes time and goes through a process with specific stages. This article will further clarify the role and stages of digital transformation of records management and archives in state administrative agencies in the current period.

Author Biography

Nguyen Thi Thanh Huong

Dr. Nguyen Thi Thanh Huong

National Academy of Public Administration

References

Government (2020). Decree No. 30/2020/ND-CP dated March 5, 2020, of the Government on Records Management.

Hanoi University of Social Sciences and Humanities, & Ho Chi Minh City University of Social Sciences and Humanities (2023), Digital Transformation in Office Administration, Ho Chi Minh City National University Publishing House.

Ministry of Home Affairs (2019). Circular No. 02/2019/TT-BNV dated January 24, 2019, of the Ministry of Home Affairs on standards of input data and requirements of electronic archive document preservation.

Prime Minister (2020). Decision No. 749/QD-TTg dated June 3, 2020, of the Prime Minister introducing the Program for National Digital Transformation by 2025 with orientations towards 2030.

Prime Minister (2021). Decision No. 942/QD-TTg dated June 15, 2021, of the Prime Minister approving Strategy for Development of E-Government Development towards Digital Government for 2021-2025 with orientations towards 2030.

Department of State Records Management and Archives (2020). Archiving electronic documents of state agencies in the period of 2020 - 2025, Scheme, Hanoi.

Government (2013). Decree No. 89/2013/ND-CP dated January 3, 2013, of the Government detailing the implementation of a number of articles of the Law on Archives.

Ket, N. V. (2022), Proposing a number of solutions on the creation and management of electronic records. Retrieved on April 14, 2022 from https://www.quanlynhanuoc.vn/ 2022/04/14/de-xuat-mot-so-giai-phap-ve-nghiep-vu-lap-quan-ly-ho-so-dien-tu/

Matzler, K., Bailom, F., Von den Eichen, S.F., & Anschober, M. (2016). Digital Disruption. Wie Sie Ihr Unternehmen auf das digitale Zeitalter vorbereiten, Vahlen, München.

National Academy of Public Administration (2022). Digital transformation in ministries, branches, localities - Theory and practice, Proceedings of Scientific Seminar, Hanoi (2022).

National Assembly (2011). The Law on Archives.

State Records and Archives Department of Vietnam (2022). Digital transformation of archives, Workshop Documents, Hanoi.

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Published

21-03-2024

How to Cite

Nguyen Thi Thanh Huong. (2024). The stages of digital transformation in records management and archives in current state administrative agencies. Journal of State Management, 31(11), 23–29. https://doi.org/10.59394/JSM.8

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